For your Agency
Scheduling software can
dramatically simplify the nightmare of managing a schedule for just
about every agency. Far too many departments are still using old
methods for scheduling.
What Scheduling Software Can Do
Imagine computer software than can show
you which shifts have fallen below minimum manpower due to vacations,
schools, comp time or sick time, and this can be done days, weeks, and
months ahead of time. Or, scheduling alerts can be set with the
software to notify you of upcoming busy shifts which need more
How about when an officer calls out
sick, you can pull up a screen listing every officer not working on
that shift - in order of overtime hours - which can be brought up to
simplify filling the shift vacancy. On the same screen or just a
screen away would be a database containing contact information for the
When an employee goes out on extended
leave from injury, reserve duty, or something similar, you can
immediately pull up a list of which shifts will need additional
Scheduling software can even show you
which shifts are lacking supervisory personnel. By pulling up a
particular screen, you can see where corporals, sergeants, or
lieutenants are needed.
These are just some of what various
scheduling software packages offer. The features listed for each
software program are very in depth, but we wanted to give you a broad
idea. Just about every feature you could imagine is offered by one or
more of these scheduling software companies.
Finding the Right Scheduling Software
There are several employee scheduling
software packages available, so you have plenty from which to choose.
The first thing you need to do is
identify which features would be needed by your particular agency.
Once you have determined this, you need to shop the various software
programs for the features you require.
To identify which scheduling features
are available, you need to do you homework. Many of the companies
which produce employee scheduling software offer trial versions. These
can be downloaded free and toyed with for several days. This is an
excellent method of researching which scheduling software package is
right for you.
Scheduling Software - The Cost
Simply, if you want the convenience of
scheduling software, you are going to pay.
The scheduling software packages
we looked at range in price from $99.00 to $10,000.00, but most were
under a thousand dollars. The largest factor in determining cost seems
to be how many users will have access to the software from their
computer, so minimizing this number can help keep the cost low.
Some Scheduling Software Packages
Below are some of the scheduling
software programs we found along with excerpts from their websites.
Again, as indicated above, there are several different programs
available, so do your research!
Virtual Staff Scheduler by Atlas
"Visual Staff Scheduler® PRO (VSS
PRO) is the fastest and easiest way to schedule your employees. Over
70,000 department managers, supervisors, and business owners rely on
VSS PRO daily, making it the #1 employee scheduling solution.
Whether you need daily, weekly, or
monthly schedules, by employee, shift, department, or location, VSS
PRO can do it all and save you time. Plus, VSS PRO will give you the
peace of mind you deserve by making sure you have the right people
scheduled at the right time and place. When it comes to
viewing and creating schedules, VSS PRO provides unparalleled
flexibility. You can view work schedules on-screen in any format and
for any time frame. Scroll forwards or backwards through the
schedule or simply enter the date you wish to view. VSS PRO offers
you the most flexibility and power when it comes to viewing employee
On Duty by Jivasoft
"Powerful Shift Scheduling, Roster
Preparation, Job Assignment, Attendance and Leave Time Tracking for
Law Enforcement Agencies of All Sizes. Download a presentation that
take you through the features and benefits."
"Xtra Duty is the only complete
outside employment administration software. It's exactly what you
need to save time and money while streamlining your efforts. This
software is designed for outside employment jobs which are a
scheduling headache for most employers."
"Our automated scheduling software
monitors staffing levels to ensure that you have all the officers
needed. This software helps you find a replacement officer when an
officer calls in sick. User can process shift trades (mutual shift
exchanges) between two employees using our police scheduling
Large, complex organizations with
large hourly workforces face the challenge of effectively deploying
their most important resource – their people. Workbrain Enterprise
Scheduling is the most advanced suite of industry-focused scheduling
solutions to forecast, schedule and manage labor deployment for
From one central database, employee
data, including skills, certifications and preferences, are tracked
and cross-referenced with staffing policies, labor and union
regulations, and scheduling requirements to ensure that for even the
most complex scheduling environments, the right people with the
right skills are deployed to the right place at the right time. With
features such as Shift Trading, Schedule Bidding and on-line
employee access to schedules, employees have more control over their
schedules, which improves employee satisfaction and retention while
reducing administrative burden and costs.
"Time Tracker scheduling software
allows you to automate and analyze staff schedules efficiently.
Costly errors are reduced and adjustments are easily made. Schedules
are generated in seconds.
Time Tracker is more than just
employee scheduling! Time Tracker tracks vacation time, sick time,
lieu time, and user defined other time. It analyses past activity
and prepares data for payroll."
Identify what you need, do you
homework, try out the scheduling software trial versions, assess the
different programs, and choose the software package this is right for